The purpose of this procedure is to streamline the management of various types of financial awards to the University. 

Scope

This is an institution-wide procedure affecting all members of the University. 

Referenced Laws, Regulations, and/or Policies 

This is the University procedure.

Compliance/Policy Statement

When managing financial awards to projects, programs, research and related activities under

the University, the University incurs indirect expenses that are not assigned to any particular

award, including, but not limited to, management fees, payroll and accounting, financial audits,

international and local banking and financial transaction charges, exchange rate differentials,

grants management, reporting, and monitoring and evaluation. To ensure that these shared

costs are covered sufficiently, the University establishes this procedure to be applicable to the

departments and individuals implementing financial awards.

• (a) Indirect cost 10% de minimis of the total expenses shall be included in all financial awards, with the exception of capital expenditure. Exemptions and changes to this amount shall require management approval with justification.

• (b) The de minimis indirect cost also applies to faculty financial awards that are administered through the University or make use of the University’s payment channels and other resources. 

Review

The Office of Institutional Advancement shall ensure compliance with this procedure in all award contracts of the University. 

Date