This procedure explains how Parami University manages undergraduate admissions in a clear, fair, and consistent way. It supports the Admissions Policy and guides staff through the admissions process.

Scope

This is an institution-wide procedure. It applies to all applicants to Parami University’s undergraduate degree programs and to all academic and administrative staff involved in admissions. 

Referenced Policies 

This procedure is guided by the Admissions Policy and related University policies, including the Anti-Discrimination and Anti-Harassment Policy, Data Privacy Policy and Identity Protection and Data Management Policy. 

General Information

Admissions at Parami University are conducted through a holistic review process. The Office of Admissions coordinates the admissions process, with academic input where needed. Application requirements, assessments, and timelines may vary by cohort or program and are published by the Office of Admissions each admissions cycle. 

Procedure 

Step 1: Application 

Applicants submit an application and required documents according to the instructions and deadlines published by the Office of Admissions. 

Required documents may include academic records, English language test results, personal statements, recommendations and interview. 

Step 2: Initial Review 

The Office of Admissions reviews each application to confirm that:

• Required documents are submitted, or 

• The applicant is eligible for consideration under an alternative or contextual pathway. 

Incomplete applications may be placed on hold or returned to the applicant with a request for additional information. 

Step 3: Academic and Holistic Review 

Eligible applications are reviewed by the Admissions Committee or designated admissions officers. 

The review may consider: 

• Academic preparation or equivalent learning experience 

• English language readiness 

• Motivation to learn and ability to succeed 

• Personal background and educational context 

• Leadership, service, or community engagement, where relevant 

No single factor is used as the sole basis for an admissions decision. 

Step 4: Alternative and Contextual Pathway Assessment 

Applicants who do not have standard test reports, such as a high school diploma or proof of English language proficiency, may be assessed through alternative pathways. 

This may include: 

• A university-administered high school equivalent examination 

• A proctored English language assessment 

Admissions decisions under this pathway are made through holistic review. 

Step 5: Interview or Assessment 

All applicants are invited to an interview, which assesses their background, motivation, verbal reasoning, and critical thinking. The interview is conducted by trained staff or faculty to better understand the applicant’s readiness and motivation. 

Step 6: Admissions Decision 

Based on the review, applicants may receive: 

● An unconditional admission

● A conditional admission 

● Placement on a waitlist, or 

● A decision of non-admission 

Final decisions are approved by the Admissions Committee or designated University officials. 

Step 7: Conditional Admission 

Conditional admission may be offered to applicants who demonstrate potential but are required to meet specific academic or administrative conditions before full enrollment. 

Conditions and deadlines are communicated clearly in writing. 

Step 8: Notification 

The Office of Admissions notifies applicants of admissions decisions in writing within the published timelines. 

Admissions decisions are made independently of financial aid decisions. Once an admission decision has been finalized, the Financial Aid team reviews the application and proceeds according to established financial aid procedures. Please refer to the Financial Aid Policy for further details. 

Step 9: Record Keeping and Data Protection 

The Office of Admissions maintains records of applications and admissions decisions in accordance with institutional record-keeping requirements. All application materials submitted to the University become part of the official admissions record and will not be returned to applicants, whether submitted in hard copy or electronically. 

All applicant data is handled in accordance with the University’s Data Privacy Policy and Identity Protection and Data Management Policy. 

Step 10: Review Requests 

Applicants who believe there was a procedural error in their admissions decision may request a review in accordance with the Grievance and Non-Retaliation Policy. 

Admissions decisions based on academic judgment are not subject to appeal.

Review

The Office of Admissions is responsible for implementing this procedure and ensuring it is applied consistently across the University.

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