The purpose of this document is to outline the University’s policy and procedures regarding the transition of student email accounts after graduation. This policy ensures that graduating students maintain appropriate access to their academic records and communication history while also shifting to the alumni email domain.

Scope

This policy applies to all students of Parami University upon graduation, across all programs and departments. It governs the transition of student email accounts from the active student domain to the alumni domain.

Referenced Laws, Regulations, and/or Policies 

This is a University policy under the authority of the Office of Education Technology.

Compliance/Policy Statement 

Email Domain Transition

Upon graduation, a student’s email address will change from the student domain:

• From: examplestudent@parami.edu.mm

• To: examplestudent@apa.parami.edu.mm
  
  

Access to Previous Inbox

Graduates will retain access to their previous inbox (@parami.edu.mm) for archival and reference purposes. However, all new incoming messages will be redirected to the alumni domain (@apa.parami.edu.mm).

Grace Period

Graduates will be provided a grace period of one (1) year during which they will continue to have access to both their student and alumni email accounts. After this grace period, access to the student domain account will be discontinued, and only the alumni domain account will remain active.

Annual Transition Schedule

The transition of student email accounts will take place every year in May. All students graduating before May of a given year will be scheduled for the domain transition during that month.

Storage Limitations

Upon transition to the alumni domain, each graduate’s Google account will be limited to 5 GB of storage. Students are therefore required to reduce their usage by deleting unnecessary files, emails, and data before the transition is complete. Failure to reduce usage below the 5 GB limit may result in restricted access to email and file storage functions.

Student Responsibilities

Graduating students are required to:

• Prepare for the transition by notifying contacts of their new alumni email address.

• Back up any critical information from their student email account during the grace period.

• Reduce their storage usage to meet the 5 GB quota by deleting unnecessary files, emails, and data.

• Use the alumni domain (@apa.parami.edu.mm) for all official and professional communication after the transition date.

Review

The Office of Education Technology is responsible for overseeing compliance with this policy and providing support to students during the transition period.

Date